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Tawhai School



Tawhai has various policy and procedures to ensure the smooth and successful operation of the school.


Our school has been working with SchoolDocs to create a website for our policies and procedures. We are excited to announce that the site is now live and available to our school community.

The school works on a subscription basis with SchoolDocs to maintain, update, and review our policies. SchoolDocs provides us with a comprehensive core set of policies which have been well researched and follow the Ministry of Education National Administration Guidelines. The policies and procedures are tailored to our school, and the school supplies specific information such as our charter, and procedures for behaviour management, reporting to parents, etc.

SchoolDocs updates, modifies, or creates policies in response to changes in legislation or Ministry guidelines, significant events, reviews/requests from schools, and regular reviewing from the SchoolDocs team. Our board of trustees has the opportunity to view changes/additions and comment on them before they are implemented. We will advise you when policies are up for review and how you can take part in the review.

We invite you to visit the site at (note that there’s no “www”!). Our username is tawhai and password partnership .


The policy and procedures listed below have been created and approved by the Tawhai School Board of Trustees to ensure the smooth and successful operation of the school as well as to make sure the school meets all of its legal obligations.


Students at Tawhai School are expected to maintain high standards of discipline. The school takes a positive approach and rewards students for good behaviour. However, where there are repeated misdemeanours it is school policy to notify parents and seek their support in dealing with the inappropriate behaviour. This co-operation reinforces the partnership between school and family. To learn more about how the Tawhai School manages behaviour, visit the Strategies section of our website.

Reporting to Parents

It is important to us that parents are kept informed of their child’s progress while at school. This is done by meeting with parents to set individual goals for students, and by written reports and formal interviews during the year. Parents and teachers are able to meet informally at other times of the year during meet the teacher evenings, sharing activities, sports days and on social occasions.

We believe that dialogue between teachers and parents should be a continual process and we would contact you if we have a worry or concern about your child. It is equally important to us that you too would feel comfortable making contact with us if you have any concerns. We need to work together throughout the year to help and monitor your child’s progress and well-being.

For children in Years 0-3, interview times will be arranged twice a year according to the time they have been at school. At these interviews, parents will be presented with a written report that indicates their child’s progress and achievement in relation to each of the National Standards.

Years 4-6 interviews will be arranged mid year to discuss children’s progress and at the end of the year. At these interviews parents will be presented with a written report that indicates their child’s progress and achievement in relation to each of the National Standards.

Before and After School Care


Kelly Club is a before and after school care facility that is on offer to parents. We provide a quality programme in safe and fun surroundings.  Our friendly staff are passionate about working with children.
Our programme focuses are around sport, cooking, art and craft activities as well as structured “free time” after a busy day a school.  It gives the children the opportunity to extend their learning outside of the school classroom.
Our programmes are full on exciting activities that will guarantee your children have a great time.  We also provide an exciting school holiday programme.  Should you require more information, please contact Vanessa Chatfield on 027 4185131, email visit the Kelly Club website –


Homework aims to develop a positive link between home and school. The homework programme is a great way to help students develop independent work skills and routines. Programmes will vary from class to class but will focus mainly on reading, spelling and basic facts. As children move further up the school they may be asked to complete work that arises from the class programme. A copy of the homework policy is attached.

School Stationery

Parents will be issued with a form stating stationery requirements for their child. It is possible to purchase new entrant class stationery requirements from school at competitive prices. Replacement stationery may also be purchased through the school during the year.

Accidents and Sickness

It is important that we have the telephone number of a contact other than parents so that someone can be contacted in an emergency or if your child is sick and needs to go home. Please ensure that we are kept informed of changes in home, work or other contact telephone phone numbers. We have people on our staff with current First Aid Certificates so that essential first aid may be carried out at school. Staff will endeavour to contact parents in the event of a head injury or other serious injury that may require further treatment.

Allergy Guidelines

The Board of Trustees has undertaken to adopt the Allergy New Zealand guidelines. The key points are:

  • Allergy New Zealand does not recommend banning of foods or other products due to the possibility of encouraging complacency among staff and students, the presence of hidden allergens and the difficulty of monitoring and enforcing a ban.
  • Food allergy management in schools is complex and involves far more than simply implementing a ban.
  • Schools must be aware of the risks associated with anaphylaxis and implement practical, age-appropriate strategies to minimise exposure to known allergens.
  • Schools may ask parents of children in early primary years not to send peanut butter if a class member has a peanut allergy. This is due to the higher risk of person-to-person contact in younger children.
  • Anaphylaxis, the most severe form of an allergic reaction, is a medical emergency and schools need to ensure staff are trained in how to recognise and treat a reaction.

The Board of Trustees requests that the class in which the child with the allergy is currently being taught be totally peanut free.

School Lunches

Tawhai School promotes healthy eating and asks parents not to include lollies or fizzy drinks in their child’s lunches. The school provides supervised times for students to sit and eat their morning tea and lunch. As an environmentally friendly school we encourage students to bring lunches that are less wasteful of unnecessary packaging.

School Clothing

Sunhats are required to be worn during terms 1 & 4. Please provide a sunhat that can be kept at school during this time. A copy of our Shady School policy is attached for your information.

Please provide sensible shoes and practical, loose clothing for your children at school. They need to be able to run, jump and play without being hindered by their clothing. Please ensure that all articles and clothing are clearly named. Many children do not recognise their own clothing, and the lost property basket (kept in the hall) is often full to overflowing.

More information

The full list of policies and procedures is listed below. If you have any queries, or wish to view any of the documents, please feel free to contact the school.

1. Curriculum & Student Achievement

  • 1.01 Assessment and Evaluation
  • 1.02 Computer – Internet
  • 1.03 Curriculum Delivery
  • 1.04 Curriculum Teams
  • 1.05 Education outside the Classroom
  • 1.06 English
  • 1.07 Health and Physical Education
  • 1.08 Homework
  • 1.09 Library
  • 1.10 Mathematics
  • 1.11 School Representation
  • 1.12 Science
  • 1.13 Social Studies
  • 1.14 Special Needs
  • 1.15 Technology
  • 1.16 Te Reo Maori
  • 1.17 The Arts
  • 1.18 Improve Educational Outcomes for Maori Students
  • 1.19 Recognizing Cultural Diversity

2. Administration & Management

  • 2.01 Classification of Students
  • 2.02 Community Consultation
  • 2.03 Complaints
  • 2.04 Copyright Compliance
  • 2.05 Extra – Curricular Activities
  • 2.06 Laptop Usage
  • 2.07 Notification of Absence
  • 2.08 Policy Writing

3. Employment & Personnel

  • 3.01   Appointments to Positions
  • 3.02   Code of Conduct
  • 3.03   Equal Employment Opportunities
  • 3.04   Staff Absences and Leave
  • 3.05   Staff Appraisal
  • 3.06   Staff Presentations
  • 3.07   Unit Allocation

4. Financial & Property Management

  • 4.01   Financial Management
  • 4.02   Property Management and Development4.03   SEG and TFEA Funding
  • 4.04   Staff Reimbursement
  • 4.05   Storage of Dangerous Goods
  • 4.06   Theft and Fraud Prevention
  • 4.07   Use of Facilities and Borrowing School Equipment

5. Health & Safety

  • 5.01   Administration of Medical Services
  • 5.02   Child Abuse
  • 5.03   Communicable Diseases
  • 5.04   Emergencies
  • 5.05   Harassment
  • 5.06   Pandemic Outbreak
  • 5.07   Playground Supervision
  • 5.08   Road Safety
  • 5.09   School Food
  • 5.10   Student Discipline
  • 5.11   Students Leaving School Grounds
  • 5.12   Shady School
  • 5.13   Smoking and Drug Free Environment
  • 5.14 Disclosure of Infectious or Contagious Condition

6. General Legislation

  • 6.01   Attendance
  • 6.02   Board Meeting Process
  • 6.03   Board Review
  • 6.04   Copyright and Privacy
  • 6.05   Protected Disclosures
  • 6.06   Treaty of Waitangi
  • 6.07   Vetting of Non- Teachers and Contractors

Did you know

We get to…

Play tackle rugby with Mr Skilton but have to wear a mouth guard.